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Data Security

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1. Purpose

The purpose of this Data Security Policy is to ensure the protection of confidential and sensitive data handled by Legal Quotient Consultants (LQConsultants). This policy outlines the procedures and practices to safeguard data from unauthorized access, disclosure, alteration, and destruction.

2. Scope

This policy applies to all employees, contractors, consultants, and any other personnel who have access to LQConsultants’ data and information systems.

3. Data Classification

Data handled by LQConsultants is classified into the following categories:

  • Confidential: Includes client data, legal documents, financial information, and proprietary business information.
  • Internal Use: Information necessary for business operations but not intended for public release.
  • Public: Information that can be freely disclosed without compromising the company or client interests.

4. Data Protection Measures

4.1 Access Control

  • Role-Based Access: Access to confidential data is granted based on job roles and responsibilities. Least privilege access is enforced.
  • Authentication: Strong passwords and multi-factor authentication (MFA) are required for accessing sensitive systems.
  • User Account Management: Regular audits of user accounts and permissions are conducted to ensure appropriate access levels.

4.2 Data Encryption

  • At Rest: All confidential data stored on company servers and devices must be encrypted using industry-standard encryption protocols.
  • In Transit: Data transmitted over networks must be encrypted using secure channels such as SSL/TLS.

4.3 Data Backup

  • Regular Backups: Data is backed up regularly to prevent loss due to hardware failure, human error, or cyber attacks.
  • Offsite Storage: Backups are stored in secure, offsite locations to ensure data recovery in case of disaster.

4.4 Physical Security

  • Secure Facilities: Access to physical locations housing sensitive data is restricted to authorized personnel only.
  • Device Security: All company-owned devices must have encryption and password protection enabled. Lost or stolen devices must be reported immediately.

5. Data Breach Response

5.1 Incident Reporting

  • All data breaches or security incidents must be reported immediately to the IT department and the Data Protection Officer (DPO).

5.2 Investigation and Mitigation

  • The IT department, in coordination with the DPO, will investigate the incident, determine the scope and impact, and take necessary steps to mitigate any damage.

5.3 Notification

  • Affected clients and regulatory authorities will be notified of any data breaches as required by applicable laws and regulations.

6. Employee Responsibilities

  • Training: All employees must undergo regular data security training to understand their role in protecting company data.
  • Confidentiality Agreements: Employees must sign confidentiality agreements that outline their obligations to protect sensitive information.

7. Compliance

LQConsultants complies with all relevant data protection regulations, including but not limited to the General Data Protection Regulation (GDPR) and any applicable local laws.

8. Review and Updates

This policy will be reviewed annually or as required to ensure it remains effective and compliant with any changes in legal requirements or business practices.