Situs — meaning in cross-border tax

What Situs means in practice — the meaning first, then the consequence.

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Definition

The location of an asset for tax purposes. It, not the owner's residence, decides whether an estate tax applies to a non-resident's holding.

Why anyone asks

Estate terms turn on the location of assets rather than the residence of the owner, which is why an estate can be exposed in a country the deceased never lived in. The representative can also be personally liable for distributing before clearance.

The team reviewing a file together at a desk

Where the two systems can differ

The same word can describe a status in one system and a transaction in the other. Reading it as the wrong kind of thing is how a file ends up answering a question nobody asked while leaving the real one open.

What to do with it

Most people arrive at Situs because something arrived in the post. If that is you, the fastest route is to describe the document rather than research the concept. We would rather scope it properly than quote it quickly.

A definition earns its place only when it changes a decision. The ones on this site were chosen because each of them alters a filing, a deadline or a piece of evidence somewhere in a cross-border file, and the term pages say where.

Reviewed for the 2025 and 2026 filing seasons by Udit Gupta, Cross-Border Tax Expert, Legal Quotient Consultants. Published as general information. For a position on your own file, call the 24-hour helpline.

International tax accountant — what this page covers

The subject here is situs, which is what people mean when they search for international tax accountant. This page covers who it applies to, the filings it produces, and the fixed fee agreed before work begins.

Files that look like this one

Case study 1

Listing an estate asset by asset with the location of each tested

The family had a schedule organised by the bank or adviser who held each item, which said nothing about where anything was located for tax. The work consisted of rebuilding the schedule by asset rather than by custodian, identifying for each holding what it actually was, and testing its location under the rules of every country with a possible claim. Conclusions were recorded with the reasoning. The engagement produced a schedule the personal representative could rely on, a list of holdings whose position is genuinely uncertain, and the order in which returns had to be filed.

Case study 2

Deciding where shares held through a nominee were located

A private company holding was registered in one country, the register was maintained in another, and the shares were held through a nominee in a third. Each country rule pointed somewhere different. The work consisted of obtaining the constitutional documents and the nominee agreement, establishing where the register was in fact kept and who was recognised as the holder, and setting out the position under each system. The engagement produced a documented location for the holding, the alternative reading with its consequences, and a note of what would be needed if the conclusion were challenged.

Case study 3

An executor who held back a distribution until clearance was obtained

Beneficiaries were pressing for payment and the personal representative was being asked to distribute before the position was settled. The work consisted of establishing the range of possible liabilities across the countries involved, advising on the amount that had to be retained to cover the worst of them, and setting out the personal exposure in writing so the representative could explain the decision to the family. The engagement produced an interim distribution that could be made safely, a retained reserve, and a filed position that closed the remaining question.

Case study 4

Both countries claiming the same holding and how the file answered them

One country asserted a charge because the deceased had been resident there, another because the asset sat within its borders. The work consisted of preparing both returns on a consistent statement of facts, establishing whether any relief was available for estates between those countries, and sequencing the filings so that the credit claimed in one was supported by an assessment already issued in the other. The engagement produced returns telling the same story on both sides, a claim for relief with the evidence attached, and a record of the sequencing for the family other assets.

Case study 5

Reviewing a will drafted on the assumption that residence decided everything

The will dealt with the whole estate as though one country rules governed all of it, while a material part of the assets sat elsewhere. The work consisted of mapping the assets against the provisions of the will, identifying where a gift would trigger a charge the drafting had not anticipated, and separating the questions for the tax adviser from those for the lawyer drafting the replacement. The engagement produced a written analysis for the solicitor, a revised asset schedule, and a list of holdings whose ownership or location the client chose to change during their lifetime.

Case study 6

Establishing the position of real property held through a company

Land in one country was owned by a company incorporated in another, and the family had assumed the company put the land out of reach. Whether that is so depends on the rules of the country where the land sits, some of which look through a holding of this kind. The work consisted of establishing what the company owned and did, reading the local rule on indirect holdings, and setting out both readings with their consequences. The engagement produced a documented position on the estate exposure, and advice on what would have to change for the intended outcome to hold.

Case study 7

Green Card Kept, Moved to Canada — Both Returns Still Due

Holding a green card does not end the US filing obligation, and living in Canada starts a Canadian one. The engagement fixes residence under the treaty tie-breaker, then decides which return the relief is claimed on so the two do not contradict each other.

Read how this one runs
Case study 8

Three Countries in One File and Two Treaties That Disagree

Income sourced in one country, paid to a resident of a second, held through an entity in a third: three bilateral treaties, no three-way rule. The analysis works out which pair governs each flow, and whether the middle entity is entitled to anything at all.

Read how this one runs

All case studies — every published engagement in one place.

Core International & Cross-Border Tax Services

International Tax Planning & Advisory

Strategy and compliance for income, assets and families spread across borders.

One coordinating team: filings on every side of the border are sequenced so treaty relief and foreign tax credits are claimed once — and in the right country.

U.S. & Cross-Border Tax Returns

Dual filers: U.S. citizens in Canada and Canadians with U.S. income run two parallel systems — we prepare both, in the right order, every year.

Expat & Emigration Tax

The move year is its own project: the elections and valuations filed that year decide the next decade of both countries’ returns.

Non-Resident Canadian Tax

Default withholding is 25% of gross: elective returns routinely turn over-withheld rent and pensions into refunds.

Transfer Pricing & BEPS

Documentation prepared with the return is the cheapest insurance in international tax; reconstructing it during an audit is the most expensive.

Cross-Border Estates & Trusts

Wills drafted for one country routinely misfire in the other — deemed disposition here, estate tax there, credits in between.

Cross-Border Corporate Tax

Expansion raises the same four questions every time — entity, PE, repatriation, payroll. We answer them before the tax authorities do.

India Tax for NRIs & Returning Residents

The deduction is taken on the sale price, not the gain — which is why an NRI property sale strands cash unless the certificate is applied for before closing.

Canadian Tax with a Foreign Element

Residency is decided on facts, not on a form — and the year you arrive or leave is the one where the largest amounts turn on the smallest details.

UAE Tax for Expats & Their Home Country

A zero-tax country is only half the answer — the question that decides the bill is whether the country you came from still treats you as resident.

Industries & Client Types We Serve Worldwide

Global E-commerce & Marketplaces
Technology & SaaS
Professional Services Firms
Cross-Border Real Estate
Importers, Exporters & Manufacturers
Athletes, Artists & Entertainers
Remote Workers & Digital Nomads
Investment Funds & Holding Companies

Global E-commerce & Marketplaces

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Technology & SaaS

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  • U.S. expansion: entity & PE setup
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Importers, Exporters & Manufacturers

  • Transfer pricing documentation (s.247)
  • Customs value vs transfer price
  • Foreign affiliate reporting (T1134)
  • Country-by-country reporting
Explore Trade & Manufacturing

Athletes, Artists & Entertainers

Performance income is taxed where earned — Regulation 105 in Canada, withholding agreements in the U.S. — with special treaty articles overriding the usual rules.

Performance income is taxed where the performance happens, and the deduction is usually taken at source on the gross fee before expenses. Recovering the difference is a filing exercise in the other country, and it only works if the tour, the residency and the withholding certificates were documented while the work was being done.

  • Reg 105 & U.S. CWA agreements
  • Multi-state & country calendars
  • Touring income allocation
  • Royalty & image-rights withholding
Explore Athletes & Entertainers

Remote Workers & Digital Nomads

  • Residency analysis before moving
  • Employer payroll exposure
  • Totalization & social security
  • Foreign tax credits
Explore Remote Workers

Investment Funds & Holding Companies

  • Treaty access & PPT reviews
  • FAPI & surplus computations
  • Withholding-efficient routing
  • Governance & substance
Explore Funds & Holdcos

Also asked about Situs

Can an estate be taxed in a country the deceased never lived in?

Yes, and that is the point of the term. Some estate taxes attach to the location of the asset rather than the residence of the owner, so a holding sitting in a country can fall within that country charge although the deceased never lived there, never filed there, and may never have visited. The consequence is that an estate has to be listed asset by asset with the location of each one tested, not summarised by where the deceased was resident. Residence still matters, but for a different question: which country taxes the estate on everything.

Where are shares located for estate tax purposes?

It depends on whose rule you are applying, which is the difficulty. One system may look to the place of incorporation, another to where the share register is kept, another to where the certificate physically sits, and a system may answer differently for a listed holding, a private company and an interest held through a nominee or a broker. So the question cannot be answered for a portfolio as a whole. Each holding is tested under the rules of each country that might have a claim, and the answer is recorded with the reason for it.

Do foreign bank accounts count as assets located in that country?

They are often treated differently from securities held in the same place, which surprises people who think of a deposit account and a brokerage account as the same kind of thing. Deposits, securities, real property, tangible movable property and debts owed by a local person can each fall into a different category under the same system rules. The practical approach is to take the statement for every account, identify what is actually held inside it rather than where the institution has its address, and test each class separately.

Can two countries both claim the same asset in an estate?

They can, where one taxes on the basis of the residence of the deceased and the other on the location of the asset, or where their location rules give different answers for the same holding. Double exposure is not resolved automatically. Relief depends on whether a treaty covers estates or inheritances at all, which is much less common than for income tax, and otherwise on whatever credit each country domestic law allows. That is why the position is worth establishing while it can still be changed rather than after death.

Why is the executor refusing to distribute before clearance?

Because a personal representative who distributes an estate before the tax position is settled can be personally liable for tax that later turns out to be due, with the assets already gone. That risk sits with the individual rather than with the estate, so an executor holding a distribution back is protecting themselves and, in the end, the beneficiaries from a claw-back. Beneficiaries who understand this argue about the delay less. Where a partial distribution is wanted, the question to work through is how much has to be retained to cover the range of possible outcomes.

Does moving an asset to another country change its situs?

It can, and that is why the timing and the reason for a move are examined closely. A transfer that changes the location of an asset shortly before death, or that leaves the owner with the same economic benefit through a different holding, tends to attract attention, and some systems have provisions that look through it. The step also has consequences of its own: a disposal, a withholding obligation, a change in the law governing succession. It is a decision to take on advice well in advance, not a late repair.

What is cross-border tax?

Cross-border tax is what applies when income, assets or people touch more than one tax system at once — someone living in one country and earning in another, a company selling or hiring abroad, a family holding property in a second country. The work is rarely one country's rules applied harder; it is reconciling two sets of rules and claiming the relief that stops the same income being taxed twice at full rates. See what we do.

How does the treaty tie-breaker work when both countries say I am resident?

As a sequence, stopping at the first test that gives an answer: where you have a permanent home available; if in both or neither, where your centre of vital interests is; then habitual abode; then nationality; and if all of those tie, the two tax authorities decide by agreement. It is evidential rather than elective — you do not choose your treaty residence, you demonstrate it, which makes the record of homes, family and time the substance of the claim. See tie-breaking dual residency.

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Where our partners studied — CPA Canada (In-Depth Tax Program), AICPA, the Institute of Chartered Accountants of India and the Malaysian Institute of Accountants.

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