Low-cost Short-term business visitors

Short business trips are the largest unmanaged tax exposure in most companies, because nobody records the days and the exemption depends entirely on the count. Low-cost short-term business visitors with a fixed fee agreed in writing before any work starts. Call the 24-hour helpline on +1 (416) 619-0068, or request a written quote today.

  • 15+Years of cross-border experience
  • 18,000+Clients served
  • 5.0Google rating
  • 4Global offices — India, USA, Canada & UAE

Secure a fixed quote

Begin with the papers you already have. The engagement is priced from them, in writing, before the work.

24-hour helpline: +1 (416) 619-0068
  • 24-hour helpline: +1 (416) 619-0068
  • Offices in India, the USA, Canada and the UAE
  • Fixed fee agreed before work starts
The short answer

Short business trips are the largest unmanaged tax exposure in most companies, because nobody records the days and the exemption depends entirely on the count. Treaty exemption requires presence, employer and cost conditions to be satisfied together, and host payroll obligations can arise from the first day even where the income is ultimately exempt.

Does this bind you?

  • Equity was granted in one country and vests in another
  • You cannot produce a day-count record for the year
  • Staff travel to work at customer sites abroad
  • A local authority has queried why no payroll is registered
  • Social security is being paid to two systems for the same person

If more than one of those is true, this is your page. If none of them is, tell us on a call and we will point you at the right one — that happens often enough that we would rather you asked.

The team at work in the open-plan office

Short-term business visitors — priced before we start

A short-term business visitor review is priced on how many travellers are in scope and how many countries they entered, and above all on whether a day record already exists. Where travel has to be reconstructed from expense claims and calendars before any treaty position can be tested, that reconstruction is the bulk of the work.

Reg 105 or 102 waiver application — fixed-fee price

From $999

fixed, quoted before work starts

The waiver application prepared and filed before the payment or the assignment, with the treaty basis or the income-and-expense computation that supports it.
See the full fee page

Cross-border payroll setup — fixed-fee price

From $999

fixed, quoted before work starts

Registrations, source deductions and reporting in the country of work, plus the social security certificate and the day-count discipline that supports the position.
See the full fee page

Payroll & mobility setup

From $999

fixed, quoted before work starts

What an employer owes when an employee works in another country: the registrations, the withholding and the reporting that follow.
See the fee schedule

Corporate cross-border filing

From $999

fixed, quoted before work starts

Returns for companies with foreign subsidiaries, foreign income or foreign shareholders, and the schedules each of those triggers.
See the fee schedule

Non-resident & departure filings

From $349

fixed, quoted before work starts

For anyone taxed by a country they do not live in — rent, pensions and investment income reaching across a border after the move.
See the fee schedule

Individual tax filing

From $349

fixed, quoted before work starts

Individual returns where salary, investments or property sit outside the country of residence, prepared so relief is claimed once and in the right place.
See the fee schedule

Transfer pricing documentation

From $2,500

fixed, quoted before work starts

Intercompany pricing documented before it is questioned — the functional analysis, the benchmarking and the files that support it.
See the fee schedule

Foreign asset & information reporting

From $349

fixed, quoted before work starts

Accounts, property and company interests held outside the country of residence, reported on the schedules that carry penalties whether or not tax is owed.
See the fee schedule

All published fees on one page — each engagement priced as one number on one list, with nothing left as a range.

The mechanism, in plain terms

Short business trips are the largest unmanaged tax exposure in most companies, because nobody records the days and the exemption depends entirely on the count.

Treaty exemption requires presence, employer and cost conditions to be satisfied together, and host payroll obligations can arise from the first day even where the income is ultimately exempt. Tracking travel is the control that makes the position provable.

The rule is therefore less about arithmetic than about proof. Two people with identical numbers can end up in very different positions because one of them can evidence the date, the valuation or the residence and the other cannot.

Thresholds and rates move, and summaries written for last year are not evidence about this one. So each figure in your file is sourced to the issuing authority for the specific year; anything we cannot source, we describe as a mechanism and leave unquantified until it can be confirmed. See also ip moved between countries and employment income — the treaty article.

What we actually file

  • Shadow payroll and the equalisation entries that reconcile it
  • Assignment documentation that settles who the employer actually is
  • Day-count records assembled from travel data
  • Year-end reconciliations between the two payrolls
  • Host and home payroll registrations and returns

The arithmetic, worked through

It is easier to see with numbers attached.

Splitting one salary between two countries

A salary of C$112,000 for a year with 217 working days, 118 of them performed in the other country. Employment income is generally sourced to where the work was physically done.

Splitting one salary between two countries
ItemAmount
Annual salaryC$112,000
Working days in the year217
Days worked in the other country118
Days worked at home99
Income sourced to the other countryC$60,903
Income sourced at homeC$51,097

C$60,903 is sourced abroad on this split, which is the figure the host country taxes and the figure the home credit is computed on. Reproduce this from a travel record, not from memory — it is the first thing an auditor asks for. The shape of that result holds; the size of it depends entirely on your own numbers and dates.

The figures here are an illustration, not an engagement: amounts are picked so the mechanism is easy to follow, and every rate or threshold is an assumption of the example. Before anything is filed for you, each one is confirmed with the issuing authority for your own tax year.

From first call to filed

  1. 1A first call to map the obligations across every country involved
  2. 2A single fixed fee covering the whole set, agreed before we begin
  3. 3Preparation in the order that makes the relief usable, with a reviewer's sign-off
  4. 4You approve the finished work, and we file it

What you pay, and when

What it costs is settled at the start. We establish the scope on a short call, quote a fixed fee against it in writing, and that is the number on the invoice. Comparable engagements and their fixed fees are set out on the pricing pages.

  • A change of scope is re-quoted before the work, never added to the invoice after it.
  • Fixed fees agreed before any work starts, so the number in the quote is the number on the invoice.
  • Every statutory figure in your file is verified for your own year at source.

How to get this moving

The quote comes before the work, in writing. The fastest start is a short call and three things: what happened, when it happened, and which countries are involved. Everything else we can ask for as it comes up.

Reviewed against current guidance for the 2025 and 2026 filing seasons by Udit Gupta, Cross-Border Tax Expert, Legal Quotient Consultants. Written as general guidance, not as a recommendation for your situation. Talk it through with us before acting on it.

Payroll mobility tax — what this page covers

The subject here is short-term business visitors, which is what people mean when they search for payroll mobility tax. This page covers who it applies to, the filings it produces, and the fixed fee agreed before work begins.

Short business trips are the largest unmanaged tax exposure in most companies, because nobody records the days and the exemption depends entirely on the count.

The four phases of the work

  1. Share your documents

    A secure upload link arrives after the first call — send files in any state.

  2. A written fixed fee

    The quote is fixed from what you send; it does not move once accepted.

  3. Preparation, both sides at once

    The returns are drafted together, reconciled line against line.

  4. Approve, then file

    Nothing is filed until you have seen it and approved it.

What you are actually buying with short-term business visitors

Factor Legal Quotient Hourly billing model
Pricing A fixed fee, agreed in writing before work starts Hourly, billed as incurred
Experience 15+ years of cross-border work, 18,000+ clients Varies by file
Both sides of the border Prepared together by one team, so relief is claimed exactly once One country at a time, reconciled later
Who reviews it A named practitioner, published on the page Whoever the queue reaches
Where the work happens Our offices in India, the USA, Canada and the UAE Whichever single office you can travel to

Four terms worth pinning down

Part XIII tax
Canada's flat withholding on passive payments to non-residents — rent, dividends, interest, pensions, royalties — which a treaty may reduce if the eligibility declaration is on file.
Protective filing
A filing made to preserve a right — a deduction, a treaty position, a refund window — where the conclusion is that no tax is owed.
Joint partner trust
A trust deferring the deemed disposition until the death of the surviving spouse, with the same cross-border caution as an alter ego trust.
Form 15CA
The remitter's declaration of the tax treatment of a payment leaving India, filed before the bank will process the transfer.
short-term business visitors: Our analysis

Treaty exemption requires presence, employer and cost conditions to be satisfied together, and host payroll obligations can arise from the first day even where the income is ultimately exempt.

However the file develops, three things stay fixed: a written scope and fee before work begins, a named practitioner reviewing the result, and your approval before anything is filed.

Fixed fees around short-term business visitors

The fees below separate a one-off look back at a past year from putting a tracking control in place for the year ahead. Where the exemption conditions are not met for a particular traveller, host payroll registration and reporting follow, and that part is scoped by country rather than by headcount. Agreed in writing first.

Corporate cross-border filing

$999fixed, before work starts

Covers: Corporate returns with foreign income, related-party reporting and cross-border structures, for companies of any size.

See this fee page

Non-resident & departure filings

$349fixed, before work starts

Covers: The filings that follow a move: the departure year, the arrival year, and the income that keeps arriving from the country behind you.

See this fee page

Why choose Legal Quotient for short-term business visitors

Late and missed years are ordinary work

An unfiled history is not a reason to wait longer. We assess what is still open and what relief the delay attracts before the first return goes in.

The reporting penalties get named early

The heaviest exposure on a cross-border file is usually a disclosure form, not the tax. We identify which ones apply before a deadline turns into a penalty.

Both sides prepared together

Two returns built against each other by one team, so relief is claimed exactly once and nothing falls between the two systems.

Cross-border is the whole practice

International and cross-border tax is all we do — not a sideline next to domestic work. The edge cases on this page are our ordinary Tuesday.

The firm’s founder at his desk in the Delhi office

From first call to filed return

Step 1

The opening call

A call to the 24-hour helpline to find out whether this is a filing or a project

Step 2

Scope in writing

A fixed fee for a written scope — re-quoted if the scope changes, never invoiced silently

Step 3

Prepared and checked

Preparation against the evidence, with the positions documented as we go

Step 4

Filed, then supported

Your approval, then the filing — in that order

Two of the firm’s advisers at a desk in the Delhi office

The engagement, start to finish

  • Step 1: Send the documents as they are – No tidying required — forward what you have and we tell you what is missing.
  • Step 2: Get a fixed quote in writing – Priced from your actual documents before any work begins, not estimated after.
  • Step 3: Both countries prepared together – One team builds the filings against each other so the relief lands exactly once.
  • Step 4: Review, then file – You approve the finished work before we file it.

Quoted up front, in writing.

Contact Us 24-hour helpline +1 (416) 619-0068

The rest of this practice

Each of these carries its own guide, pricing pointers and FAQ.

The work we do for clients like this

Foreign-owned US company — filings Foreign-owned US company filings — the guide, the FAQ and the fixed fee.
India ↔ Australia — DTAA The full guide to India ↔ Australia — DTAA, with the fee fixed before any work starts.
Part XIII withholding review Its own page: part xiii withholding review — mechanism, deadlines and published fees.
Form 1040-X — amended return Everything on form 1040-x amended return, at the same depth as this page.
Payroll for a Canadian employee abroad Payroll for a Canadian employee abroad — the guide, the FAQ and the fixed fee.
Form RC1 — business number registration The full guide to rc1 business number registration, with the fee fixed before any work starts.
India ↔ UAE — DTAA Its own page: India ↔ UAE — DTAA — mechanism, deadlines and published fees.
Form 8288-B — withholding certificate Everything on form 8288-b withholding certificate, at the same depth as this page.
Local file Local file — the guide, the FAQ and the fixed fee.

Who we help

Manufacturers cross-border tax Manufacturers cross border tax — the guide, the FAQ and the fixed fee.
Tax for seafarers & mariners The full guide to seafarers & mariners tax, with the fee fixed before any work starts.
Tax for airline pilots Its own page: airline pilots tax — mechanism, deadlines and published fees.
Oil & gas rotational workers — your filing calendar Everything on oil & gas rotational workers your filing calendar, at the same depth as this page.
Tax for product & project managers Product & project managers tax — the guide, the FAQ and the fixed fee.
Influencers & content creators — your filing calendar The full guide to influencers & content creators your filing calendar, with the fee fixed before any work starts.
Day traders — what we charge Its own page: day traders what we charge — mechanism, deadlines and published fees.
Tax for influencers & content creators Everything on influencers & content creators tax, at the same depth as this page.
Tax for seasonal agricultural workers Seasonal agricultural workers tax — the guide, the FAQ and the fixed fee.

The corridors we work every week

Argentina tax for expats — country guide Argentina tax for expats — the guide, the FAQ and the fixed fee.
India tax for expats — country guide The full guide to India tax for expats, with the fee fixed before any work starts.
South Korea tax for expats — country guide Its own page: South Korea tax for expats — mechanism, deadlines and published fees.
South Africa tax for expats — country guide Everything on South Africa tax for expats, at the same depth as this page.
Botswana tax for expats — country guide Botswana tax for expats — the guide, the FAQ and the fixed fee.
Ghana tax for expats — country guide The full guide to Ghana tax for expats, with the fee fixed before any work starts.
Germany tax for expats — country guide Its own page: Germany tax for expats — mechanism, deadlines and published fees.
US–Mexico tax corridor Everything on US Mexico tax, at the same depth as this page.
Cayman Islands tax for expats — country guide Cayman islands tax for expats — the guide, the FAQ and the fixed fee.

The people on your file

Five named practitioners, each with the part of a cross-border file they carry. Every page on this site says who reviewed it, and the reviewer is one of these people rather than an unnamed team.

Udit Gupta

Udit Gupta

Cross-Border Tax Expert

CA (ICAI), In-Depth Tax Trained

Reviews and signs off the practice's cross-border positions, and carries final responsibility for the treaty analysis on every file that leaves the office.

Abhinav Gupta

Abhinav Gupta

Canada Tax / International Tax

Canada Tax, International Tax, Cross-Border Tax, Transfer Pricing

Canadian returns with foreign income, non-resident filings, and the transfer-pricing documentation that runs alongside intercompany work.

Raghav Gupta

Raghav Gupta

International Tax

International Tax, Transfer Pricing Specialist

Benchmarking, method selection and the local-file and master-file sets that support a group's pricing policy under examination.

Anmol Mittal

Anmol Mittal

Canada and US tax

CPA Canada, CPA USA, CA (ICAI)

Files that have to be right on both sides of the border at once — dual filings, streamlined catch-ups, and the foreign tax credit reconciliation between them.

Vinayak Indolia

Vinayak Indolia

CFO advisory

CPA, CA. Fractional CFO and Senior Advisory Specialist

Groups that need the tax position and the finance function to agree: structure reviews, intercompany policy, and the reporting a board can act on.

Meet the whole team

Cross-border situations we are engaged for

Case study 1

One Employee Working From Another Country

A single remote employee can create payroll registration, withholding and social security obligations in their country, and sometimes a corporate presence too. The review sets out each obligation and the order they have to be registered in.

Read how this one runs
Case study 2

Documentation Requested, and the Deadline Is Not Extendable

Contemporaneous documentation has to exist by the filing deadline, not be assembled when it is asked for, and the penalty protection turns on that timing. The engagement produces the analysis for the year in question and puts a repeatable process behind the next one.

Read how this one runs
Case study 3

A Retirement Plan That Grows Tax-Deferred in Only One Country

Cross-border retirement accounts are recognised by treaty, but the deferral usually has to be elected rather than assumed. The engagement checks whether the election was made, makes it where it was missed, and reports the account on whichever side requires it.

Read how this one runs
Case study 4

Withheld at the Statutory Rate When a Treaty Rate Applied

Where withholding has already gone out at the full domestic rate, the treaty rate is recovered rather than applied. The file establishes entitlement for each payment, then puts the documentation in place so the following year runs at the correct rate from the start.

Read how this one runs
Case study 5

Wintering in the US Long Enough to Become a US Filer

Days in the United States accumulate across three years, and enough of them make you a US resident for tax regardless of immigration status. The file counts the days properly and files the statement that keeps the position closer connection rather than residence.

Read how this one runs
Case study 6

Ten Years of Missed Returns Filed as One Engagement

Filing many years at once is a sequencing problem: carry-forwards, instalments and credits from the earliest year feed the latest. Filing them out of order is what turns a recoverable position into an assessed one.

Read how this one runs
Case study 7

Green Card Kept, Moved to Canada — Both Returns Still Due

Holding a green card does not end the US filing obligation, and living in Canada starts a Canadian one. The engagement fixes residence under the treaty tie-breaker, then decides which return the relief is claimed on so the two do not contradict each other.

Read how this one runs
Case study 8

A Non-Resident Estate Holding US Assets

US situs assets sit inside the US estate tax net regardless of where the owner lived, and the exemption available to a non-resident is not the resident one. The file establishes situs asset by asset before any relief is claimed.

Read how this one runs

All case studies — every published engagement in one place.

Core International & Cross-Border Tax Services

International Tax Planning & Advisory

Strategy and compliance for income, assets and families spread across borders.

One coordinating team: filings on every side of the border are sequenced so treaty relief and foreign tax credits are claimed once — and in the right country.

U.S. & Cross-Border Tax Returns

Dual filers: U.S. citizens in Canada and Canadians with U.S. income run two parallel systems — we prepare both, in the right order, every year.

Expat & Emigration Tax

The move year is its own project: the elections and valuations filed that year decide the next decade of both countries’ returns.

Non-Resident Canadian Tax

Default withholding is 25% of gross: elective returns routinely turn over-withheld rent and pensions into refunds.

Transfer Pricing & BEPS

Documentation prepared with the return is the cheapest insurance in international tax; reconstructing it during an audit is the most expensive.

Cross-Border Estates & Trusts

Wills drafted for one country routinely misfire in the other — deemed disposition here, estate tax there, credits in between.

Cross-Border Corporate Tax

Expansion raises the same four questions every time — entity, PE, repatriation, payroll. We answer them before the tax authorities do.

India Tax for NRIs & Returning Residents

The deduction is taken on the sale price, not the gain — which is why an NRI property sale strands cash unless the certificate is applied for before closing.

Canadian Tax with a Foreign Element

Residency is decided on facts, not on a form — and the year you arrive or leave is the one where the largest amounts turn on the smallest details.

UAE Tax for Expats & Their Home Country

A zero-tax country is only half the answer — the question that decides the bill is whether the country you came from still treats you as resident.

Industries & Client Types We Serve Worldwide

Global E-commerce & Marketplaces
Technology & SaaS
Professional Services Firms
Cross-Border Real Estate
Importers, Exporters & Manufacturers
Athletes, Artists & Entertainers
Remote Workers & Digital Nomads
Investment Funds & Holding Companies

Global E-commerce & Marketplaces

  • Foreign VAT / GST / sales tax registrations
  • Marketplace withholding reviews
  • Inventory nexus & PE analysis
  • Multi-currency books reconciled
Explore E-commerce & Marketplaces

Technology & SaaS

Software revenue crosses borders by default — sourcing rules, withholding on licence-like payments and IP location decide the effective rate.

Software revenue is rarely taxed where the team sits. Licence, subscription and service income are characterised differently by each side, and the answer decides withholding at source, treaty relief and whether a foreign customer creates a taxable presence at all — questions that are cheap to settle before the contract and expensive afterwards.

  • Cross-border revenue sourcing & withholding
  • IP structuring with real substance
  • Equity for cross-border teams
  • U.S. expansion: entity & PE setup
Explore Technology & SaaS

Importers, Exporters & Manufacturers

  • Transfer pricing documentation (s.247)
  • Customs value vs transfer price
  • Foreign affiliate reporting (T1134)
  • Country-by-country reporting
Explore Trade & Manufacturing

Athletes, Artists & Entertainers

  • Reg 105 & U.S. CWA agreements
  • Multi-state & country calendars
  • Touring income allocation
  • Royalty & image-rights withholding
Explore Athletes & Entertainers

Remote Workers & Digital Nomads

  • Residency analysis before moving
  • Employer payroll exposure
  • Totalization & social security
  • Foreign tax credits
Explore Remote Workers

Investment Funds & Holding Companies

  • Treaty access & PPT reviews
  • FAPI & surplus computations
  • Withholding-efficient routing
  • Governance & substance
Explore Funds & Holdcos

Short-term business visitors — questions we are asked

Short-term business visitors — is this a do-it-yourself job?

Some of it, yes — and we will say so on the call if that is the honest answer. The parts that are worth paying for are the ones where a missed election, a missed deadline or an unverified threshold costs more than the fee: treaty exemption requires presence, employer and cost conditions to be satisfied together, and host payroll obligations can arise from the first day even where the income is ultimately exempt.

What if I have already filed and got it wrong?

That is a common starting point. We re-derive the position, identify whether an amendment or a disclosure route is the right vehicle, and tell you which one preserves the relief that is still available. The order matters more than the speed.

How long will it take?

It depends on the documents rather than on us. Once the pack is complete most filings turn around inside a fortnight; anything that needs a certificate from a tax authority runs on that authority's timetable, which we tell you at the start rather than at the end.

Is "fund transfer pricing" the same thing as transfer pricing?

No — and if you came here to calculate FTP, this is not it. Fund transfer pricing is a bank's internal allocation of funding costs and benefits between its own business units, a treasury and asset-liability management discipline used to measure branch or product profitability. Tax transfer pricing is about prices between legally separate related parties across borders, and about which country taxes the resulting profit. The words overlap; the fields do not. See our transfer pricing work.

Is moving money between my own accounts in two countries taxable?

Moving your own capital between your own accounts is not itself income, so the transfer is not what creates tax. What can create tax or reporting is the income the money earned before it moved, a foreign-exchange gain on certain holdings, and the reporting obligations the balances themselves trigger — foreign account and asset reports keyed to balances rather than income. Remittances out of some countries also need certification before the bank will send them. See foreign account reporting.

What counts as foreign income, and what is a foreign tax?

Foreign income is income sourced outside the country you are filing in — where the work was done, where the property sits, where the payer is resident, depending on the type. A foreign tax, for credit purposes, is a levy imposed by another country that functions as an income tax and that you were legally required to pay. Consumption taxes, property taxes and most social contributions are not, however real the cost. Sourcing is decided by rule, not by which bank received it. See the foreign tax credit.

Can you review something another adviser prepared?

Yes, and that is a common engagement. A second opinion on a filed cross-border return most often finds an unclaimed credit, a missed information return, and a treaty position taken without the required disclosure.

Do you handle the other country too?

For Canada, the United States and India, yes — that is the whole point of a corridor desk. For a fourth country we coordinate with a local adviser and keep ownership of the interaction between the two systems.

Fixed fee agreed before we start

Talk to us about short-term business visitors

Send us the facts. You will get a scope and a fixed fee in writing, and nothing starts until you agree to both.

  • Your existing accountant keeps the domestic file
  • 24-hour helpline, +1 (416) 619-0068
  • Re-quoted, never silently invoiced

Our practitioners are alumni of leading accounting and tax institutions

Where our partners studied — CPA Canada (In-Depth Tax Program), AICPA, the Institute of Chartered Accountants of India and the Malaysian Institute of Accountants.

Request a Quote +1 (416) 619-0068