Cost-effective Form W-7 — ITIN application

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Form W-7 — who files it, when it is due, what late filing costs, and what we charge to prepare it. United States (IRS). Cost-effective W-7 with a fixed fee agreed in writing before any work starts. Call the 24-hour helpline on +1 (416) 619-0068, or request a written quote today.

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  • 15+Years of cross-border experience
  • 18,000+Clients served
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  • 4Global offices — India, USA, Canada & UAE
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Secure a fixed quote

First we read your documents, then you get the price in writing, and only then does the work begin.

24-hour helpline: +1 (416) 619-0068
  • Offices in India, the USA, Canada and the UAE
  • 24-hour helpline: +1 (416) 619-0068
  • Google rating 5.0 out of 5
In 60 words

Form W-7 is an identifier or registration: Applies for an individual taxpayer identification number for someone who needs a US tax number but is not eligible for a social security number. Non-resident filers, spouses and dependants who must file or be claimed on a US return, and non-resident sellers of US property.

Does this bind you?

Non-resident filers, spouses and dependants who must file or be claimed on a US return, and non-resident sellers of US property.

Here is the part that decides your answer. The number is the gate. Withholding refunds, treaty claims and property-sale certificates all stall without it, identity documents must be certified in a specific way, and the application usually travels with the return that needs it.

The team at work in the open-plan office

Transparent, fixed pricing for form w-7 ITIN application

What decides the cost of a W-7 is how many applicants are on the file and how the identity documents will be certified. A single renewal is a short piece of work; a first application for a spouse and dependants, travelling with the return that needs the numbers, is a different engagement. Quoted in writing first.

1040-NR non-resident return — fixed-fee price

From $449

fixed, quoted before work starts

The non-resident US return, with income separated between the net-basis and gross-basis systems and any treaty position claimed and, where required, disclosed.
See the full fee page

US state nexus review — fixed-fee price

From $999

fixed, quoted before work starts

A state-by-state review of sales, transactions, employees and inventory against each state's own tests, with the registration and collection start dates identified.
See the full fee page

Non-resident & departure filings

From $349

fixed, quoted before work starts

The filings that follow a move: the departure year, the arrival year, and the income that keeps arriving from the country behind you.
See the fee schedule

Individual tax filing

From $349

fixed, quoted before work starts

Personal returns for individuals, expats and non-residents — foreign income, foreign property and treaty relief handled in one engagement.
See the fee schedule

Foreign asset & information reporting

From $349

fixed, quoted before work starts

The information returns that carry the heaviest penalties — foreign accounts, foreign property, foreign affiliates — prepared from one asset list.
See the fee schedule

Payroll & mobility setup

From $999

fixed, quoted before work starts

Payroll set up for a workforce split across countries, including the relief that stops the same salary being withheld on twice.
See the fee schedule

Corporate cross-border filing

From $999

fixed, quoted before work starts

Corporate returns with foreign income, related-party reporting and cross-border structures, for companies of any size.
See the fee schedule

Catch-up & voluntary disclosure

From $349

fixed, quoted before work starts

Bringing an unfiled history current: which years are still open, which programme applies, and what the exposure is before you commit.
See the fee schedule

All published fees on one page — one page, every published fee, nothing quoted as a vague bracket.

What the reporting test actually looks at

What the identifier unlocksDocuments required
The obligationApplies for an individual taxpayer identification number for someone who needs a US tax number but is not eligible for a social security number.
Who it bindsNon-resident filers, spouses and dependants who must file or be claimed on a US return, and non-resident sellers of US property.
Jurisdiction and authorityUnited States — IRS
Category of filingIdentifier or registration

When it is due

There is no annual deadline; there is a sequencing one. Everything downstream — filings, refunds, treaty claims, bank instructions — waits on the identifier, so it sits at the front of the project plan. We diarise it from your own year end rather than from a generic calendar, because the two rarely coincide in a cross-border group.

What late or missed filing costs

The cost of delay is not a penalty, it is a stalled file: a refund that cannot be claimed, a treaty rate that cannot be documented, a remittance a bank will not process. None of that is unusual, and none of it is unfixable. It is, however, cheaper to address before an authority raises it.

Worked through with figures

The same point, with figures rather than adjectives.

Credit relief on one stream of income

Take C$114,000 of income taxed in both countries. Assume the other country charged 22% on it and the home country would charge 36% on the same amount.

ItemAmount
Income taxed in both countriesC$114,000
Tax paid abroad (assumed 22%)C$25,080
Home tax on the same income (assumed 36%)C$41,040
Credit available (lesser of the two)C$25,080
Home tax still payableC$15,960

The credit absorbs C$25,080 and leaves C$15,960 payable at home, because the home rate on this income is the higher of the two. The balance is real cash and it is due on the home timetable, which is why instalments get raised in the first meeting. The interesting question is where your own figures fall relative to that, which is a computation rather than an opinion.

Treat these numbers as a worked example rather than advice — they exist to make the mechanics visible, and the rates and thresholds are assumed for the illustration. For a real filing, we verify each figure with the authority that publishes it, for your year.

How we prepare and file it, and what it costs

You get the number for Form W-7 up front, as part of one fee for the whole set rather than as a separate charge that appears at the end. See the foreign seller: capital gains and the clearance certificate for comparable engagements.

The four steps

  1. 1A call to our 24-hour helpline to establish the facts and the dates that matter
  2. 2A written scope and a fixed fee before any work starts
  3. 3Preparation, then a named reviewer's sign-off before anything is filed
  4. 4Filing, then payment — after you have seen and approved the result
  • A 24-hour helpline, +1 (416) 619-0068, before you commit to anything.
  • Your existing accountant keeps the domestic file; we take the cross-border piece, with the boundary in writing.
  • Fixed fees agreed before any work starts, so the number in the quote is the number on the invoice.

Bring last year's returns and we will tell you what is missing.

Reviewed for accuracy for the 2025 and 2026 filing seasons by Udit Gupta, Cross-Border Tax Expert, Legal Quotient Consultants. Published as general information. For a position on your own file, call the 24-hour helpline.

Foreign account reporting, in practice

The subject here is W-7, which is what people mean when they search for foreign account reporting. This page covers who it applies to, the filings it produces, and the fixed fee agreed before work begins.

The number is the gate.

From first contact to filed return

  1. Send the documents as they are

    No tidying required — forward what you have and we tell you what is missing.

  2. Get a fixed quote in writing

    Priced from your actual documents before any work begins, not estimated after.

  3. Both countries prepared together

    One team builds the filings against each other so the relief lands exactly once.

  4. Review, then file

    You approve the finished work before we file it.

What you are actually buying with form w-7 ITIN application

Factor Legal Quotient Hourly billing model
Pricing A fixed fee, agreed in writing before work starts Hourly, billed as incurred
Experience 15+ years of cross-border work, 18,000+ clients Varies by file
Both sides of the border Prepared together by one team, so relief is claimed exactly once One country at a time, reconciled later
Who reviews it A named practitioner, published on the page Whoever the queue reaches
Where the work happens Our offices in India, the USA, Canada and the UAE Whichever single office you can travel to

The vocabulary this page leans on

Departure tax
The tax on the deemed disposition triggered when residency ends. Which assets are inside it, and which keep their domestic tax hooks instead, is the whole planning question.
GILTI
Global intangible low-taxed income — a current US inclusion of a controlled foreign corporation's active earnings above a routine return on tangible assets.
FEMA
India's exchange-control law, which defines residence differently from tax law and governs which accounts may be held and how funds may move.
Advance pricing arrangement
An agreement with one or both tax authorities fixing the transfer-pricing method for future years, and in some countries for past ones by rollback.
form w-7 ITIN application: Our analysis

The number is the gate.

The engagement terms hold no matter what the analysis finds — fee and scope agreed in writing up front, a named reviewer on the output, your approval before the finished work is filed.

Fixed fees around form w-7 ITIN application

The reason the number is needed matters too. An ITIN sought to release withholding on a property sale arrives with the certificate application and its supporting schedule; one sought so that a dependant can be claimed does not. The package around the application, rather than the application itself, is what the price reflects.

Individual tax filing

$349fixed, before work starts

Covers: A personal filing built from your own documents — employment, investment and rental income across borders, with the treaty position set out.

See this fee page

Non-resident & departure filings

$349fixed, before work starts

Covers: The filings that follow a move: the departure year, the arrival year, and the income that keeps arriving from the country behind you.

See this fee page

Foreign asset & information reporting

$349fixed, before work starts

Covers: Disclosure of assets and interests held abroad, built once from a single asset list and filed on every side that asks for it.

See this fee page

Why clients bring form w-7 ITIN application to us

The quote comes from your documents

Nothing is priced from a phone call. We read what you have first, then the fee is set — so the scope and the number are agreed on the same evidence.

4 global offices

Meet us in person in India, the USA, Canada and the UAE, or send everything through the secure portal — the same process either way.

You deal with the person who did the work

The practitioner who prepared and reviewed your file is the one who answers the question about it.

The reporting penalties get named early

The heaviest exposure on a cross-border file is usually a disclosure form, not the tax. We identify which ones apply before a deadline turns into a penalty.

Two of the firm’s advisers at the glass desk in the Delhi office

Form w-7 ITIN application — the four phases

Step 1

The opening call

A first call to map the obligations across every country involved

Step 2

Scope in writing

A single fixed fee covering the whole set, agreed before we begin

Step 3

Prepared and checked

Preparation in the order that makes the relief usable, with a reviewer's sign-off

Step 4

Filed, then supported

You approve the finished work, and we file it

The firm’s founder at his desk in the Delhi office

A fixed quote first, in writing

  • Step 1: Hand over the paperwork in any state – Sorting it is our job. Send what exists and we identify what is missing from it.
  • Step 2: Priced before a single form is opened – The fee comes from the documents, agreed in writing, and stays where it was agreed.
  • Step 3: One position across every return – The same facts, filed consistently on each side, so nothing contradicts anything else.
  • Step 4: Filed after you have read it – The completed work reaches you before it reaches an authority.

Quoted up front, in writing.

Contact Us 24-hour helpline +1 (416) 619-0068

Keep reading, sideways

Browse sideways: the pages below answer the neighbouring questions.

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Clients who arrive with this exact page

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Mining & energy cross-border tax Mining & energy cross border tax — the guide, the FAQ and the fixed fee.
Airline pilots — what we charge The full guide to airline pilots what we charge, with the fee fixed before any work starts.
Physicians & surgeons — what you owe in each country Its own page: physicians & surgeons what you owe in each country — mechanism, deadlines and published fees.
E-commerce & marketplaces cross-border tax Everything on e-commerce & marketplaces cross border tax, at the same depth as this page.
Tax for individual athletes — tennis, golf Individual athletes — tennis, golf tax — the guide, the FAQ and the fixed fee.
Professors & lecturers — relief you're probably missing The full guide to professors & lecturers relief you're probably missing, with the fee fixed before any work starts.
Veterinary practices cross-border tax Its own page: veterinary practices cross border tax — mechanism, deadlines and published fees.

Countries and corridors this work reaches

Bulgaria tax for expats — country guide Its own page: bulgaria tax for expats — mechanism, deadlines and published fees.
Canada–United Kingdom tax corridor Everything on Canada United Kingdom tax, at the same depth as this page.
South Korea tax for expats — country guide South Korea tax for expats — the guide, the FAQ and the fixed fee.
Estonia tax for expats — country guide The full guide to Estonia tax for expats, with the fee fixed before any work starts.
Ghana tax for expats — country guide Its own page: Ghana tax for expats — mechanism, deadlines and published fees.
United States tax for expats — country guide Everything on United States tax for expats, at the same depth as this page.
Kazakhstan tax for expats — country guide Kazakhstan tax for expats — the guide, the FAQ and the fixed fee.
Tunisia tax for expats — country guide The full guide to tunisia tax for expats, with the fee fixed before any work starts.
Zimbabwe tax for expats — country guide Its own page: zimbabwe tax for expats — mechanism, deadlines and published fees.

The people on your file

Five named practitioners, each with the part of a cross-border file they carry. Every page on this site says who reviewed it, and the reviewer is one of these people rather than an unnamed team.

Udit Gupta

Udit Gupta

Cross-Border Tax Expert

CA (ICAI), In-Depth Tax Trained

Reviews and signs off the practice's cross-border positions, and carries final responsibility for the treaty analysis on every file that leaves the office.

Abhinav Gupta

Abhinav Gupta

Canada Tax / International Tax

Canada Tax, International Tax, Cross-Border Tax, Transfer Pricing

Canadian returns with foreign income, non-resident filings, and the transfer-pricing documentation that runs alongside intercompany work.

Raghav Gupta

Raghav Gupta

International Tax

International Tax, Transfer Pricing Specialist

Benchmarking, method selection and the local-file and master-file sets that support a group's pricing policy under examination.

Anmol Mittal

Anmol Mittal

Canada and US tax

CPA Canada, CPA USA, CA (ICAI)

Files that have to be right on both sides of the border at once — dual filings, streamlined catch-ups, and the foreign tax credit reconciliation between them.

Vinayak Indolia

Vinayak Indolia

CFO advisory

CPA, CA. Fractional CFO and Senior Advisory Specialist

Groups that need the tax position and the finance function to agree: structure reviews, intercompany policy, and the reporting a board can act on.

Meet the whole team

Files that look like this one

Case study 1

Fifteen Per Cent Held Back From a Fee for Services in Canada

A payer must withhold from fees paid to a non-resident for services rendered in Canada, whether or not any tax is ultimately owed. A waiver applied for before the work is invoiced avoids the withholding; after it, the money comes back through a return.

Read how this one runs
Case study 2

An IRS Notice for a Year the Client Believed Was Settled

Most notices are proposals rather than assessments, and they carry a response window that is shorter than it looks. The engagement reads what is actually being proposed, gathers the support, and replies inside the window with the position rather than a request for time.

Read how this one runs
Case study 3

A Foreign Subsidiary That Nobody Had Been Reporting

Owning a company abroad triggers an information return separate from the corporate return, with its own penalty. The work is the surplus and income computations behind it, which also determine how a future dividend is taxed on the way home.

Read how this one runs
Case study 4

A TFSA That Costs More Than It Saves

Canadian tax-free accounts are not tax-free to a US person, and some of them carry a reporting form of their own. The file is a review of what is held, what each account triggers on the US side, and whether the account is worth keeping once the reporting is priced in.

Read how this one runs
Case study 5

Wintering in the US Long Enough to Become a US Filer

Days in the United States accumulate across three years, and enough of them make you a US resident for tax regardless of immigration status. The file counts the days properly and files the statement that keeps the position closer connection rather than residence.

Read how this one runs
Case study 6

A Disclosure Where the Facts Were Not Innocent

Where non-compliance was not inadvertent, the certification-based routes are unavailable and a different practice applies, with its own protections and its own price. Establishing which side of that line the facts fall on is done before contact is made.

Read how this one runs
Case study 7

A US LLC Owned by a Canadian, Taxed Twice by Design

The two countries classify an LLC differently, so the credit relief that ought to apply frequently does not. The engagement looks at whether the structure can be changed, and where it cannot, at how to make the credit work.

Read how this one runs
Case study 8

Indian Rent Collected While Resident Somewhere Else

Rent from Indian property is taxed in India and again where you live, with relief on one side only. The file gets the Indian deduction right first, then claims the credit on the home return against what was actually paid.

Read how this one runs

All case studies — every published engagement in one place.

Where we deliver this work

Every link below is a full page of its own — the same depth as this one, for its own subject.

Where the work is delivered

More coverage detail

Core International & Cross-Border Tax Services

International Tax Planning & Advisory

Strategy and compliance for income, assets and families spread across borders.

Treaty residency & tie-breaker
FATCA reporting (Form 8938)
Foreign tax credit (Form 1116)
Multi-country filing calendar
Real estate holding structures
International tax planning
Pre-immigration tax planning
Family office structures
One coordinating team: filings on every side of the border are sequenced so treaty relief and foreign tax credits are claimed once — and in the right country.

U.S. & Cross-Border Tax Returns

Form 1040 from abroad
US state non-resident returns
FBAR (FinCEN 114) filing
Form 5472 — foreign-owned US corp
FIRPTA withholding (Form 8288)
US estate tax exposure
IRS streamlined foreign offshore
PFIC reporting (Form 8621)
Dual filers: U.S. citizens in Canada and Canadians with U.S. income run two parallel systems — we prepare both, in the right order, every year.

Expat & Emigration Tax

Departure tax leaving Canada
T1161 properties on emigration
Residency planning
Step-up in cost base on arrival
Split-year residency
Employment income under a treaty
Social security totalization
Returning to Canada after years abroad
The move year is its own project: the elections and valuations filed that year decide the next decade of both countries’ returns.

Non-Resident Canadian Tax

Section 216 rental return
NR4 & NR6 withholding
Section 217 pension return
Section 116 clearance certificate
Regulation 105 waiver
Non-resident employment income
Taxable Canadian property
Part XIII withholding review
Default withholding is 25% of gross: elective returns routinely turn over-withheld rent and pensions into refunds.

Transfer Pricing & BEPS

s.247 contemporaneous documentation
Functional & risk analysis
Benchmarking study
Intercompany agreements
Country-by-country report
BEPS & Pillar Two
Permanent establishment risk
TP audit defence file
Documentation prepared with the return is the cheapest insurance in international tax; reconstructing it during an audit is the most expensive.

Cross-Border Estates & Trusts

Cross-border wills
US estate tax for non-resident aliens
Terminal return & clearance certificate
Non-resident trusts (s.94)
T1141 & T1142 trust reporting
Inheriting property abroad
Graduated rate estates
Post-mortem planning & pipeline
Wills drafted for one country routinely misfire in the other — deemed disposition here, estate tax there, credits in between.

Cross-Border Corporate Tax

Entity selection across borders
Business profits & PE
Intercompany loans & thin cap
Paying dividends to a foreign parent
Global mobility & day tracking
Debt vs equity funding
Branch or subsidiary
Cross-border M&A due diligence
Expansion raises the same four questions every time — entity, PE, repatriation, payroll. We answer them before the tax authorities do.

India Tax for NRIs & Returning Residents

NRI residency day tests
NRE, NRO & FCNR accounts
TDS on property (s.195)
Lower or nil TDS certificate
Repatriating sale proceeds
Capital gains on Indian shares
India–Canada DTAA
ITR-2 for NRIs
The deduction is taken on the sale price, not the gain — which is why an NRI property sale strands cash unless the certificate is applied for before closing.

Canadian Tax with a Foreign Element

T1135 foreign property
T1134 foreign affiliates
Departure tax
Newcomer's first return
Returning to Canada
Split-year residency
US citizens in Canada
Canada–US corridor
Residency is decided on facts, not on a form — and the year you arrive or leave is the one where the largest amounts turn on the smallest details.

UAE Tax for Expats & Their Home Country

Expat tax in the UAE
Moving to the UAE
Moving back from the UAE
UAE property purchases
Retiring in the UAE
Canada–UAE corridor
India–UAE DTAA
US–UAE corridor
A zero-tax country is only half the answer — the question that decides the bill is whether the country you came from still treats you as resident.

Industries & Client Types We Serve Worldwide

Global E-commerce & Marketplaces
Technology & SaaS
Professional Services Firms
Cross-Border Real Estate
Importers, Exporters & Manufacturers
Athletes, Artists & Entertainers
Remote Workers & Digital Nomads
Investment Funds & Holding Companies

Global E-commerce & Marketplaces

Cross-border tax for sellers shipping worldwide: marketplace withholding, foreign registrations and inventory nexus handled before they become audits.

Marketplaces withhold, remit and report in their own right, so the tax position of a single sale is decided by where the stock sat, where the buyer was and which platform collected — not by where the company is registered. We reconcile the platform's own filings against the returns before either is submitted.

  • Foreign VAT / GST / sales tax registrations
  • Marketplace withholding reviews
  • Inventory nexus & PE analysis
  • Multi-currency books reconciled
Explore E-commerce & Marketplaces

Technology & SaaS

  • Cross-border revenue sourcing & withholding
  • IP structuring with real substance
  • Equity for cross-border teams
  • U.S. expansion: entity & PE setup
Explore Technology & SaaS

Importers, Exporters & Manufacturers

  • Transfer pricing documentation (s.247)
  • Customs value vs transfer price
  • Foreign affiliate reporting (T1134)
  • Country-by-country reporting
Explore Trade & Manufacturing

Athletes, Artists & Entertainers

  • Reg 105 & U.S. CWA agreements
  • Multi-state & country calendars
  • Touring income allocation
  • Royalty & image-rights withholding
Explore Athletes & Entertainers

Remote Workers & Digital Nomads

  • Residency analysis before moving
  • Employer payroll exposure
  • Totalization & social security
  • Foreign tax credits
Explore Remote Workers

Investment Funds & Holding Companies

  • Treaty access & PPT reviews
  • FAPI & surplus computations
  • Withholding-efficient routing
  • Governance & substance
Explore Funds & Holdcos

Form W-7 — questions we are asked

Do I file Form W-7 even if no tax is owed?

Identifier or registration obligations of this kind are generally required on the facts rather than on the tax result, so a nil position does not remove one. Non-resident filers, spouses and dependants who must file or be claimed on a US return, and non-resident sellers of US property.

What happens if I have missed Form W-7 for several years?

Missed years are dealt with as a package rather than one at a time, because the route chosen for the first year affects the relief available for the rest. We map the years and the obligations before anything is filed.

Is Form W-7 the same as the other reports I already file?

No. Applies for an individual taxpayer identification number for someone who needs a US tax number but is not eligible for a social security number. Satisfying a different obligation, even one covering the same accounts or entity, does nothing for this one.

How do I get back tax withheld in another country?

By the route that country provides, and it is rarely automatic. Where an elective return is available — on rent or pension income, for instance — filing it recomputes the tax on net income and refunds the difference. Where it is not, you file a refund claim with the withholding authority, supported by evidence of your residence and entitlement to the treaty rate. Both take time, which is why fixing the rate before payment is worth more. See withholding refund and recovery.

What is Form 1042-S and what do I do with it?

The statement a US payer issues to a non-resident showing US-source income paid and tax withheld — the non-resident counterpart to a 1099. Use it two ways. In your own country it evidences the US tax paid for credit purposes. And where the rate withheld was higher than your treaty entitlement, or the income was not taxable at all, the way back to the money is a US non-resident return claiming the refund. Check the income and exemption codes before assuming the rate was right. See Form 1042-S.

How does a non-resident file a tax return?

On the non-resident form for that country, reporting only the income that country may tax. In the US that is the 1040-NR; in Canada it is a T1 restricted to Canadian-source amounts, plus the elective returns under sections 216 and 217 where withholding on rent or pension income exceeded the real tax. The commonest error is filing the resident form by default and reporting worldwide income to a country with no right to it. See Form 1040-NR.

Tax terms explained

Service PESecond opinionForm 5471Form 8938 thresholdSimplified registrationGILTIAnnual information statementMLIAngel taxSection 94 trustFDAP incomeT106TDSAdvance ruling Browse the full A–Z glossary

Forms and situations related to Form W-7

Nearby pages

All US & FinCEN formsForm 1040-X — amended returnForm 1120-F — foreign corporation returnForm 1042 — annual withholding returnForm 8938 vs FBAR — filing bothForm 5471 — controlled foreign corporation, US international taxForm 2553 — S-corporation election

Adjacent services

US person with a TFSA or RESP — the reportingTreaty relief for students & researchersIndian scrutiny assessment (s.143(2))NRI Indian return — do you need to declare foreign assets?Limitation on benefits — the treaty testNon-resident with Canadian employment income

Questions on this

Who files Form W-7?What is the late filing penalty for Form W-7?
Fixed fee agreed before we start

Form W-7, quoted before we start

We scope it on a call, quote it in writing, and you see the result before anything is filed.

Contact Us 24-hour helpline +1 (416) 619-0068 See fixed fees
  • Your existing accountant keeps the domestic file
  • Rated 5.0 out of 5 stars on Google
  • A named reviewer signs off every filing

Our practitioners are alumni of leading accounting and tax institutions

Where our partners studied — CPA Canada (In-Depth Tax Program), AICPA, the Institute of Chartered Accountants of India and the Malaysian Institute of Accountants.

Request a Quote +1 (416) 619-0068