Fixed place of business — meaning in cross-border tax

What Fixed place of business means in practice — the meaning first, then the consequence.

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Definition

The classic form of permanent establishment: premises, equipment or a facility at the enterprise's disposal through which business is carried on.

Why the term matters

What matters in this group is alignment. A structure that both systems characterise the same way is usually workable; one they characterise differently is usually not, whatever its headline rate.

The firm’s founder at his desk in the Delhi office

Where the two systems can differ

Where a definition depends on a threshold, the two systems usually measure the same underlying thing on different bases — gross against net, cost against market, calendar against fiscal. Two correct measurements of the same facts can therefore land on opposite sides.

Where you will actually see it

Fixed place of business matters in the contexts below. Each of those pages says what it does there, and what it costs to handle.

What to do with it

Recognising Fixed place of business in your own paperwork is the useful skill. Working out which side of it you fall on is a short call. The quote comes before the work, in writing.

We keep these entries short and mechanism-level on purpose: enough to recognise the issue in your own paperwork, and not so much that the page reads as advice about a situation we have not seen.

Checked and signed off for the 2025 and 2026 filing seasons by Udit Gupta, Cross-Border Tax Expert, Legal Quotient Consultants. General guidance only. Your own facts decide the answer, so bring them to a call before relying on this.

International tax planning for technology businesses — what this page covers

The search that brings most people to this page is international tax planning for technology businesses. It is answered here for fixed place of business: what creates the obligation, which filings discharge it, and the fee agreed before the work starts.

Cross-border tax case studies

Case study 1

Unmanned equipment installed on a customer's premises

An enterprise placed processing equipment inside a customer's factory abroad and operated it under a service contract, with no staff permanently on site. The company had assumed that without people there could be no place of business. We examined who controlled the equipment, who had access to the room it stood in, and whether the enterprise was carrying on its own business through it or merely hiring an asset to the customer. The contract answered most of it. The engagement produced a documented conclusion on the threshold and a note of the contractual terms that were driving the result.

Case study 2

A storage warehouse that quietly became a fulfilment centre

Space taken abroad for holding stock was later used to pick customer orders, handle returns and carry out minor repairs, without anyone revisiting the tax position. The lease had not changed, so nothing had prompted a second look. We mapped the activities carried on at the site against the activity descriptions that decide whether a place is excluded from the definition, and dated the change from warehouse records and staffing rotas. The engagement produced a written conclusion on when the character of the site changed, and the attribution analysis required from that date.

Case study 3

Flexible workspace used across several cities

A group's staff worked from shared-office memberships in more than one city abroad, on the assumption that the absence of a lease settled the matter. We collected the access logs, expense claims and calendars, and separated locations used constantly by the same people from those visited occasionally. One city looked like an office in all but name; the others did not. The engagement produced a location-by-location conclusion, a record of the usage evidence behind it, and a practical rule for the group's travel bookings to keep the position it had reached from drifting.

Case study 4

A lease in the group's name that nobody used

A company held premises abroad taken during a project that never proceeded. The space stood empty, and an adviser had suggested the lease alone created a taxable presence. We addressed the second limb of the test, which asks whether business is carried on through the place, and documented the absence of staff, equipment, activity and any business purpose during the period concerned. The engagement produced a written position that the threshold was not met on those facts, with the evidence of non-use preserved, and advice on what would change if the project restarted.

Case study 5

A mobile installation working within one project area

Plant moved between points inside a single contract area, and the operator had treated each relocation as ending one presence and beginning another, each too short to matter. We read the contract to establish the commercial and geographical boundaries of the work, then assembled a continuous record of presence within them. Treated as one place, the picture was different from the one the company had assumed. The engagement produced a chronology, a written conclusion on the coherence of the project, and the computation the operator needed for the periods that fell inside it.

Case study 6

Opening the books after accepting a place of business

A company concluded that a site abroad had crossed the threshold and needed to be brought into compliance from the date it did. Our work ran in the other direction from the usual analysis, in that the characterisation was settled and what was missing was everything that follows it. We established the functions carried on at the site, the assets and people there, the dealings with the rest of the enterprise, and the accounting records needed to compute an attributable profit. The engagement produced an opening position, a set of attribution papers, and the registrations the enterprise had to make locally.

Case study 7

Withheld at the Statutory Rate When a Treaty Rate Applied

Where withholding has already gone out at the full domestic rate, the treaty rate is recovered rather than applied. The file establishes entitlement for each payment, then puts the documentation in place so the following year runs at the correct rate from the start.

Read how this one runs
Case study 8

A Second Opinion on a Return Already Filed

A cross-border return prepared on one side only is usually right in isolation and wrong in combination. The review checks residence, source and relief in that order, and says plainly whether an amendment is worth making.

Read how this one runs

All case studies — every published engagement in one place.

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The deduction is taken on the sale price, not the gain — which is why an NRI property sale strands cash unless the certificate is applied for before closing.

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Residency is decided on facts, not on a form — and the year you arrive or leave is the one where the largest amounts turn on the smallest details.

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The follow-up questions on Fixed place of business

Does renting a warehouse abroad create a fixed place of business?

It can, and what decides it is the activity carried on there rather than the lease. The test has two parts: premises, equipment or a facility at the enterprise's disposal, and business carried on through it. A leased warehouse satisfies the first easily. Whether it satisfies the second depends on what happens inside. Storage and delivery of the enterprise's own goods is treated differently in many treaties from order processing, picking for customers, returns handling or after-sales work. So the question to answer is not whether you have space in that country but what your people and systems do with it.

What does at the enterprise's disposal actually mean?

That the enterprise can use the space for its own business as and when it needs to, not that it owns or leases it. A lease makes disposal obvious, but so does unrestricted practical access: a desk kept available in a group member's office, or a room at a customer's site that your technicians hold the key to. Conversely, a lease with nothing behind it may not help you either way, and occasional permitted visits to someone else's premises usually fall short. The question is one of practical control over the space, evidenced by how it is used day to day rather than by the paperwork alone.

Can equipment on its own be a fixed place of business?

Yes, because the definition names equipment and a facility alongside premises, and none of them requires staff. Unattended machinery, an installation or a facility that carries on part of the enterprise's business in a country can meet the test where it is at the enterprise's disposal. What still has to be shown is that the enterprise's business is being carried on through it, not merely that an asset is located there. An item leased out to a customer who uses it in its own business is a different case from one the owner operates itself to serve that market.

Does a co-working desk count as a fixed place of business?

It can, and the common assumption that flexible space avoids the question is unreliable. What matters is whether the space is in practice available to the enterprise and whether business is carried on from it, not the label on the contract or the absence of a conventional lease. A named desk used by your staff month after month looks materially like an office. Membership that permits occasional use of any location in a network, actually used a handful of times a year, looks like something else. Record which locations were used, how often, by whom and for what work, because that is what the answer turns on.

Our site keeps moving. Is it still fixed?

Possibly, because fixed refers to a link with a location rather than to immobility. Activities that move around within what is commercially and geographically one project are generally treated as a single place, so a rig working across one field or a crew progressing along one route does not restart the analysis each time it shifts. Unconnected activities in genuinely separate locations are separate cases. Two things to record: the boundaries of the project as the contract defines them, and the dates of presence, because both the coherence of the work and its duration feed into the conclusion.

Our employee works from home abroad. Is that our office?

Usually not, but the answer depends on who decided and who provided. Where an employer expects staff in that country to work from their own houses because it supplies no alternative, the house starts to look like space the enterprise uses for its business. Where an employee asks to work from home for personal convenience and could use an office if one existed, it generally does not. Also relevant is what is done there, since back-office work carried on at home is a weaker case than customer negotiation. Keep the policy, the correspondence agreeing the arrangement, and a description of the duties.

How much foreign income is tax-free in Canada?

None of it is tax-free for being foreign. A Canadian resident is taxed on worldwide income, so foreign salary, interest, dividends, rent and gains all go on the return, converted to Canadian dollars. What genuinely reduces the bill is the basic personal amount, the credit for foreign tax already paid, and any treaty article that exempts a specific type of income. The reporting thresholds people have in mind — the foreign property statement, for one — govern reporting, not exemption. See the foreign tax credit.

How many days can I spend in a country before I become tax resident?

It depends on the country, and a day count is only ever the start. Many use a threshold in a tax year, some also look at averages across several years, and some have no day test at all and decide on where your home and life are. Two countries can both conclude you are resident, which is what the treaty tie-breaker exists to settle. Counting days without checking the tie-breaker is how people end up filing as resident nowhere. See the residency tie-breaker.

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